7 Tips to Plan the Perfect Destination Wedding

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Are you planning to make your special day even more extraordinary? If so, a destination wedding may be just what you’re looking for. Over the years, destination weddings have become increasingly popular, offering couples an enchanting and unforgettable way to say “I do.”

Imagine walking down the aisle on a sun-kissed beach in Hawaii or exchanging vows against the backdrop of majestic peaks and lush valleys in the Great Smoky Mountains. These dreamy locations provide a magical setting that will elevate your special day to unparalleled heights.

However, orchestrating the perfect destination wedding requires careful planning and meticulous attention to detail. To ensure your special day goes off without a hitch, here are seven invaluable tips that will guide you every step of the way.

1) Beachy Bliss or Mountain Majesty

Understandably, you can’t have a destination wedding without deciding on a destination. And the options are endless.

  • Beach weddings offer a relaxed and romantic atmosphere that’s hard to resist. But those pesky bugs and sunburns might try to crash your seaside soiree. So, consider the potential for some itchy encounters and the need for ample sunscreen.
  • If you’re craving a majestic backdrop that will make your wedding photos scream “wow,” then mountains are your match made in heaven. We highly recommend the Great Smoky Mountains for a mountain wedding. This mountain range is an underrated gem and remains relatively untouched, making it an exquisite and unique choice for your celebration of love. To make your mountainous fairytale a reality, consider Smoky Mountain wedding packages in your wedding plan. These specialized offerings provide all the essential elements to bring your vision to life effortlessly. From venue selection to expert coordination and personalized touches, these packages ensure that your destination wedding in the Great Smoky Mountains is nothing short of perfection.
  • Some other popular wedding locations include vineyards, castles, and amusement parks. The key is choosing a place that resonates with your style, reflects your love story, and creates a comfortable atmosphere for your guests.

But nothing beats the mesmerizing appeal and grandeur of mountain destinations.

2) Visit the Destination Beforehand

If possible, plan a trip to the destination before your wedding day. This visit will:

  • Give you a firsthand experience of the location.
  • Allow you to meet with vendors face-to-face.
  • Discuss ideas, preferences, and expectations directly.
  • Make you better prepared to deal with any issues on the wedding day.
  • Check the route and transportation available.
  • Determine if it aligns with your wedding vision.

3) Prepare a Budget

Setting a budget can give you the roadmap to make further decisions. First off, create a guest list. Think about the number of guests who will be attending your destination wedding. Remember, more guests mean more expenses to factor into your budget.

Once you have a rough idea of how many people will be coming, factor in these costs:

  • Travel expenses
  • Meals
  • Accommodation
  • Photography
  • Activities
  • Decoration
  • Hair and makeup

While every wedding is unique, the average budget for a destination wedding falls around $35,000. However, it’s important to remember that your budget should be tailored to your needs, desires, and financial situation.

4) Communicate With Your Guests

Destination weddings often involve travel for your guests, so providing them with clear and timely information is crucial.

  • Send save-the-date cards early. Since your guests will probably travel for your wedding, you should give them 9 to 12 months to save enough money.
  • Help your guests by sharing travel tips, including recommended airlines, transportation options, and any special requirements for the location. Consider including a list of nearby attractions or activities to make their trip even more memorable.
  • Also, you need to provide contact information or a dedicated email address where they can reach out.

5) Consider the Local Climate

When choosing the date and planning outdoor activities, consider your destination’s climate and weather patterns.

  • Wind and storms: Strong winds can create picturesque scenes but can also turn your beautifully arranged decorations into flying projectiles. So check for any warnings of strong winds or storms on your wedding date.
  • Temperature and humidity: Check the average temperature and humidity levels, and save everyone from melting or wilting.
  • Precipitation: Explore the rainfall patterns of the destination. Consider the frequency and intensity of rain during your wedding month. This knowledge will assist you in scheduling outdoor activities and making contingency plans for potential inclement weather.

6) Be Wary of Local Events

When planning a destination wedding, it’s essential to watch out for any local events and festivities that may coincide with your chosen wedding dates. While these events can add a vibrant cultural backdrop to your celebration, they can also lead to an influx of tourists and a price surge.

Here are a few destination wedding spots and their local festivities:

  • Nyepi (The Day of Silence), Bali: It occurs every Isakawarsa according to the Balinese calendar.
  • Rio Carnival, Brazil: It takes place before Lent every year.
  • Oktoberfest, Germany: This 16-day celebration starts in late September and runs till the first Sunday of October.
  • Songkran, Thailand: It falls on the 9th of April every year.

7) Pack and Ship Wisely

To ensure a stress-free experience and keep your wedding essentials intact, follow these engaging tips for packing and shipping wisely:

  • Dress with care: If you’re bringing a wedding gown or suit, consider using a garment bag or a specially designed travel case to protect it during transit. Hang it up when you arrive to minimize wrinkles and ensure it looks flawless on your big day.
  • Essential documents: Keep your important papers in a folder, store them securely, and have copies on hand. Losing your passport is not the adventure you want on your wedding checklist.
  • Bubble wrap for delicate décor: If you’re bringing delicate decorations or centerpieces, wrap them carefully in bubble wrap to prevent damage during transportation. And secure them in a sturdy box or container to keep them safe and sound.
  • Ship in advance: To lighten your load and minimize stress, consider shipping non-essential items to your destination ahead of time.
  • Label and organize: When packing, label your boxes clearly with their contents and mark any fragile items as such.
  • Carry-on essentials: Pack a carry-on bag with items you’ll need for the wedding day, such as wedding rings, marriage vows, a mini emergency kit, and any other essential things you don’t want to risk losing or damaging in checked luggage.

Conclusion

By following these tips, you’ll be well-equipped to plan the perfect destination wedding and create cherished memories that will last a lifetime. So, pick your wedding planner and start jotting down everything, from the destination to accommodations, guest list, wedding menu, etc. A wedding in a mountainous city is the perfect way to live your fairytale dream, so plan wisely.

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I am Jessica Moretti, mother of 1 boy and 2 beautiful twin angels, and live in on Burnaby Mountain in British Columbia. I started this blog to discuss issues on parenting, motherhood and to explore my own experiences as a parent. I hope to help you and inspire you through simple ideas for happier family life!

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